Do you know who is reading your information?
Picture the scene: you’re the owner of a company who has just made a large deal and everyone is ecstatic. You decide to throw a party for all your hard-working colleagues and, since you don’t have a conference room, you decide to throw it in the office. As the employees flood in, so too do others. Guests invited along, partners and friends who are also welcome to join in the fun.
But the next day, there’s a very big problem: you discover that someone has downloaded some important statistics that they had no right to. You know it can’t be an employee, because at the time of the download there was a security breach – it shows that it didn’t come from outside, too.
You have been HACKED.
Getting hacked is never any fun, and, even more troubling, are the repercussions. It’s like losing your house keys on a grand scale: you have no idea who may have them, and unlike house keys – which could belong to anyone – your files obviously belong to you, and you have no idea where that information might end up…
The way to avoid this scenario, really, is to have a conference room and to keep a strict eye on who is in the office with access to computers. Failing that there are security measures which you can take, as follows:
Hire a specialist company to take care of your security issues: that’s to say that as well as employing basic procedures to safe-guard against intrusion, you ask the firm for their advice on protecting all your PCs and Macs.
Utilise things like document scanning services : these can take your documents and put them onto microfilm – this can then be stored at another location, which is a great way to back your stuff up.
Have your emails archived, your images too: again, there are companies that can take care of this on a mass-scale. Within seconds they will have it all saved onto an external system. They can also advise on how to guard against intrusion, both internally and externally.
Be sure to get rid of sensitive data: never, EVER leave it wrapped up in bags outside the office — always shred it or destroy it completely. It’s all too easy for someone to reach in and take out whatever they like – don’t make it that simple and you’ll have already won half the battle.
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